For a modern HR professional, time is the most valuable resource. That’s why successful HRs strive to automate routine processes, allowing them to focus more energy on developing company culture and supporting employees.
Signify is a trusted partner in this journey - making employee onboarding and document management easier, so these moments become part of the company’s progress rather than tedious bureaucracy.
In this blog, We’ll share 3 templates that successful HRs use on Signify to save time and streamline their processes.
1. Employment Contract Template
The employment contract is one of the most important documents in an HR’s work - it outlines job conditions, compensation, leave entitlements, and other essential details.
On Signify, this is the most frequently used template. You can save it and adapt it to the terms of any new hire. In addition to the contract terms, you can also template the signing order and process.
With this template, preparing and sending the document takes just seconds - the employee receives the contract on time, while you avoid delays and human errors in the process.
2. Leave Request Form
Leave planning is often one of the most exhausting processes for HRs - endless email threads, waiting for approvals, and layers of bureaucracy.
Signify turns this process into a seamless digital experience: the HR creates an online leave request form and shares it with employees via a link or QR code. The employee simply fills it out, and all that’s left for the HR is to approve - in just 54 seconds.
As a result, employees get quick responses, while HR has all leave information neatly organized in one system.
3. Employee Information Form & Personnel File
An employee information form and personnel file ensure the collection of personal details, contact information, and banking details. This process often takes up unnecessary time and effort - especially when employees delay responses, send incomplete documents, or spread information across multiple channels.
With Signify, HRs can gather all the necessary information in one place. The employee fills out the form via a single link and uploads all required documents right there. HRs actively use this method for its simplicity and time savings.
Just like with the leave request form, you can share the form link or QR code with your employee. You can set validation rules for each field to prevent manual errors - for example, allowing only an 11-digit number in the personal ID field. This ensures accurate data collection.
Within the same form, the employee can upload essential documents such as a CV, criminal record certificate, ID copy, and more.
Finally, you can store this complete set of documents - along with the employment contract and leave request forms - in a single folder and voilà: you have a fully maintained and organized personnel file!
If you have an HR program that you use for HR process automation, you can easily integrate Signify. Similarly, you'll be able to manage all necessary processes from a single space.
If you are still printing contracts or searching for application forms in your email, it's time to start digital HR management. Effectively using templates is not just about saving time; optimizing such processes allows you to take a step towards creating a strong and transparent work culture. Routine disappears when digitization begins, and space emerges to dedicate more time to employee care.
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